Terms in relation to Contestant
COMPETITION OVERVIEW
Welcome to the Elevator Pitch International Competition (“Event”)! The Event is organised by the Hong Kong Science and Technology Parks Corporation (the "Organiser").and will be held in Hong Kong or a virtual event platform.
Set out below are the terms for the contestants of the Event (“Terms”) which shall include any additional terms and/or modifications of the Terms made from time to time by the Organiser. In interpreting these Terms, words importing a gender include any other gender. The latest version of the Terms can be found at the Organiser’s website epic.hkstp.org.
By proceeding further with the registration of the Event, you, being a participant of the Event (“Participant”) are deemed to have accepted and agreed with the Terms and agreed to be bound by the same.
REGISTRATION FOR THE EVENT
To participate the Event as a Participant you must complete the registration form which is available at the following website :
from 14 Mar to 17 Jun 2025, and accurately and truthfully complete the online registration form. Prior to registration for the event, you must agree with and provide your consent and acceptance to the terms. If you are not in agreement with the terms, please do not register for the event.
Entry and participation in the Event are free of charge.
ELIGIBILITY
- The Event is open and offered only to tech companies which are incorporated for no more than 10 years. Each Participant must accept and agree with the Terms before they may proceed further with the Event.
- The Event is not open to (1) employees of the Organiser; (2) the immediate family members or members of the same household of any such employee; or (3) anyone professionally involved in the development or administration of the Event.
BUSINESS REPRESENTATIVE’S WARRANTIES AND REPRESENTATIONS
- Each Participant must designate one individual employee as the “Business Representative” for contact, other administrative purposes and representing the Participant for matters in relation to the Event.
- In addition to the Business Representative, each Participant may designate one individual employee who will be responsible to be the pitcher in the regional semi-pitch, semi-pitch, and final pitch of the grand finale of the Event (the “Pitcher”). Business Representative, the Pitcher and other representatives of each Participant are collectively referred to as the “Representatives”.
- The Business Representative will be responsible for submitting the entry on behalf of and representing the respective Participant. Any individual/natural person is not eligible to participate as contestant in the Event.
- By submitting an entry to the Organizer for and on behalf of the respective Participant, the Business Representative represents and warrants to the Organiser that the Business Representative (1) is a duly authorized representative of the Participant, and is submitting the entry on behalf of such Participant; and (2) has obtained all necessary approvals from the respective Participant to enter into the Event pursuant to the Terms, including but not limited to all permissions to submit any intellectual property to the Organiser. If the Business Representative has any questions about such authority and permissions, the Business Representative must clarify with the Participant before registration.
REPRESENTATIONS AND WARRANTIES
By submitting an entry (by itself or through its Business Representative), each Participant represents, warrants and undertakes as follows:
- All information provided in the registration form and in relation to the participation of the Event is complete, accurate and truthful. It agrees to be bound by the Terms;
- (a) the Business Representative and Pitcher are duly authorized representatives of the Participant; (b) the Business Representative is submitting the entry for and on behalf of the Participant ; (c) no person or entity other than the Participant has any right, title or interest in any part of its entry; and (d) the Business Representative has obtained all necessary consents and other approvals from the Participant to enter the Event for and on behalf of such Participant and to submit the company’s intellectual property/entry, as contemplated under the Terms;
- No other party is entitled to claim royalties or other interests from the use of the Participant’s entry;
- Each Participant’s entry does not and will not infringe or violate any rights of any third party, including without limitation any Intellectual Property Rights (as defined below), and does not constitute defamation, and any violation of any privacy, publicity, misappropriation, confidentiality or any contractual or other rights. “Intellectual Property Rights” means all current and future worldwide rights under patent, copyright, trade secret, trademark or moral rights laws and other similar rights;
- Each Participant’s entry is an original work of the Participant and the Participant has all the rights, licenses, permissions and consents necessary to submit the entry and to grant all of the rights that the Participant has granted herein;
- Each Participant’s entry does not contain content that is prohibited under these Terms or any applicable laws including, but not limited to, any content that is unlawful, threatening, abusive, harassing, defamatory, libelous, invasive of another’s privacy, vulgar, profane, sexually explicit, obscene, racially or ethnically offensive or otherwise objectionable;
- Each Participant will not upload, post or otherwise transmit any entry or content that contains software viruses, Trojan horses, worms, time bombs, cancelbots or any other computer code or files that are designed to disrupt, damage, or limit the functioning of any software or hardware; and
- Each Participant shall duly observe and comply with all laws and regulations applicable to the Event or the Terms.
NO CONFIDENTIAL RELATIONSHIP
No entry of the Event will be received or held in confidence and under no circumstances will any entry create a confidential relationship or obligation of secrecy between any Participant and the Organiser or between the Participant and any other party. Without prejudice to the generality of the foregoing, each Participant understands and agrees that its entry may be publicly disclosed by the Organiser on its website, or virtual event platform, or in other public communications, forums and media.
Each Participant recognizes that other persons or entities may have provided the Organiser or others, or made public, or may in the future submit, or make public, materials that are the same or similar to his entry. Each Participant acknowledges and agrees that the Organiser shall have the right to use such or similar materials, and that the Participant will not be entitled to any compensation arising from the Organiser’s use of such materials. In the event that any entry of a Participant is identical or similar to the entry of another participant of the Event, the Participant acknowledges that the judging panel has a sole discretion to determine the score.
LIMITATIONS OF LIABILITY AND RELEASE
- Organiser, its affiliates, divisions, subsidiaries, and all of their respective officers, directors, employees, contractors, representatives and agents (collectively the “Released Parties”) will have no liability whatsoever for, and will be released and held harmless by any Participant for any claims, liabilities, or causes of action of any kind or nature for any injury, loss or damages of any kind including direct, indirect, incidental, consequential or punitive damages to persons, including without limitation disability or death. Without prejudice to the generality of the foregoing, everything in connection with the Event is provided “as is” and “as available” without warranty of any kind, either express or implied, including but not limited to, the implied warranties and merchantability, fitness for a particular purpose, and non-infringement.
- Without prejudice to the generality of the foregoing and subject to additional terms and conditions stipulated by HKSTP in its sole discretion, the Organiser may provide assistance to the Participant or the Pitchers (when such Participant becomes semi-finalists of the Event or at other stages as stipulated by the Organiser at its absolute discretion) on traveling and/or accommodation arrangements (“Arrangements”). The Organiser makes no warranty or representation on any of the Arrangements and all of such Arrangements are provided on a an “as is” and “as available” basis and each Participant agrees and acknowledges and shall procure and ensure its Pitcher to agree and acknowledge that the Organiser and the Released Parties shall not be responsible for and injury, loss or damages of any kind including direct, indirect, incidental, consequential or punitive damages to persons, including without limitation disability or death resulted from or in relation to any Arrangements. Each Participant agrees and acknowledges it shall and shall procure and ensure the Pitcher to agree and acknowledge that they shall proceed with or participant in any Arrangements at its own risks.
INDEMNIFICATION
Each Participant agrees that he will indemnify and hold the Organiser and Released Parties harmless on demand from and against all claims, actions liabilities, costs, expenses, loss or damage (including but not limited to consequential losses, loss of profit and loss of reputation and all interest, penalties and legal and other professional costs and expenses) incurred by the Organiser arising from or relating to (directly or indirectly) any default or any violation of any of such Participant’s obligations under the Terms. For the avoidance of doubt, any acts of any Representatives shall be deemed as acts of the Participant.
AWARDS
- Subject to the Terms, the winners will receive the followings:
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- Top 12 Finalists each Digital Health Tech, FinTech, or GreenTech (collectively the “Categories” each “Category”): Each of the top 12 finalists will be awarded a cash prize of US$10,000.
- One Winner from each Category: One Winner will be selected among the top 12 finalists in each Category which will receive an additional cash prize of US$20,000.
- EPIC 2025 Champion: The EPIC 2025 Champion will be selected among the Winners of the Categories which will receive an additional cash prize of US$60,000.
- Participant which is winner of any of the above prizes (“Winner”) will be subject to the Organiser’s due diligence exercises (“Due Diligence”) which will be carried out for the purposes of (1) ascertaining each Winner’s eligibility of the Event; and (2) Winner’s compliances with all Terms including without limitation its contents of the entry are fully compliance with the Terms.
- The Organiser reserves its right to amend any parts of the Due Diligence and any prizes will only be released to the respective Winner when the respective Due Diligence is completed to the Organizer’s full satisfaction.
- For the purpose of facilitating the Due Diligence, each Winner is required to provide information and/or answer questions in accordance with requirements to be stipulated by the Organiser and to the Organiser’s satisfaction. Failing which, such Winner will not be eligible to receive the corresponding prizes and will be removed from being a Winner and in such event such; Participant will not be compensated whatsoever. For the avoidance of doubt if a Participant is being removed from being a Winner in accordance with this clause; such Participant shall not represent itself as Winner.
- Each Winner is fully responsible for all taxes, VAT or fees or all other tariffs of similar nature in relation to any prizes received under the Event.
SELECTION OF WINNERS
Winners will be selected based on the following criteria:
- Uniqueness
- Market Size; and
- Strategy
Please refer to the following website https://epic.hkstp.org/ for the rules on selection of winners which (1) shall form part of the Terms; and (2) may be amended by the Organizer from time to time at its sole discretion.
PUBLICITY
Participant acknowledges and agrees that the Organiser may use and edit its entry for publicity, virtual event platform, advertising or other marketing purposes (collectively “Publicity Purposes”), in any media, and may use the name, likeness (including but not limited to photos, pitch videos, video capture for live performance and recorded video of the Event), and the Participant address on its business registration and/or prize information of the Participant as part of the Publicity Purposes, without additional compensation to the Participant.
ATTENDING THE EVENT IN HONG KONG
- All Participants which become semi-finalists of the Event are required to attend the Event physically in Hong Kong through their representatives. Details of the same will be provided to the Participants along with their acceptances to attend the Event physically in Hong Kong.
- Without prejudice to the generality of other provisions of the Terms, additional terms and conditions of the Event (“Additional Terms”) may be made by the Organiser from time to time and the each Participant is required to accept and shall procure and ensure all its Representatives fully comply to all Additional Terms which are applicable to the Representatives before proceeding further with the Event. Any Participants which do not accept all of the Additional Terms or Terms amended by HKSTP from time to time shall withdraw from the Event immediately. Each Participant is deemed to (i) have accepted all Terms including all Additional Terms or any Terms amended by HKSTP from time to time; and (ii) have represented and warranted all Representatives also have agreed to fully comply with all Terms including all Additional Terms (where applicable) if it remains in and proceed further with the Event.
USE OF PERSONAL INFORMATION
- Any Personal Data (as defined in Personal Data (Privacy) Ordinance of Hong Kong Laws (“PDPO”)) collected from the Participant or its Representatives in relation to the Event shall be used, stored, or retained in accordance with the privacy policy of the Organiser which shall be found in the following website https://www.hkstp.org/en/privacy-policy/. Without prejudice to the generality of other provisions of the Terms, each Participant undertakes to procure and ensure that all Representatives acknowledge, agree to the said privacy policy and matters stated in this section “USE OF PERSONAL INFORMATION” and provide all necessary written consents for the Participant to disclose their respective Personal Data to HKSTP . Each Participant is required to provide the Organiser with all Representatives’ written consents to the use of their Personal Data stated in the Terms.
- Personal Data may also be collected through and/or stored at our external registration platforms/service providers including EventXtra and Wufoo. The respective privacy policies and other terms and conditions of EventXtra (the “EX Privacy Policy”) and Wufoo (the “Wufoo Privacy Policy”) may be applicable to any information collected through or stored at EventXtra or Wufoo. Participants must agree and shall procure and ensure all Representatives (where applicable) to agree the EX Privacy Policy and Wufoo Privacy Policy prior to the registration of the Event. By registering the Event each Participant is deemed to have agreed and to have represented and warranted that all Representatives have agreed with the EX Privacy Policy and Wufoo Privacy Policy. HKSTP and the Released Parties (1) shall not be considered as parties to EX Privacy Policy and Wufoo Privacy Policy; and (2) be responsible for any matters in relation to EX Privacy Policy or Wufoo Privacy Policy.
- Without prejudice to the generality of the foregoing, all Personal Data will be collected, used and processed for the following purposes:
- Contestant application and identification;
- Registration of the Event;
- User account set-up and use of the virtual event platform;
- Private chat messaging between the Organiser and the Participant or Representatives in relation to the Event, private chat messengers including but not limited to WhatsApp, WeChat, LinkedIn, Email;
- Survey to collect feedbacks of the Event;
- Direct marketing (if the Participant or Representatives choose to opt-in).
- Personal Data retained by the Organiser will be purged after the 3-month data retention period unless the Participant and/or any of its representatives/employees have opted in for direct marketing.
- If a Participate is located outside of Hong Kong, Personal Data provided by such Participant may be transmitted and/or stored abroad including without limitation transmitted to and/or stored at storages located in Hong Kong. Without prejudice to the generality of other provisions of the Terms, such Participant represents and warrants that (i) it has obtained all necessary consents from the Data Subject (as defined in the PDPO) for the purpose of transferring and storing such Personal Data abroad to HKSTP; and (ii) transfer of such Personal Data abroad to HKSTP is in compliance with all applicable laws.
- In no event, each Participant or any of its representatives/employees will be compensated whatsoever for any use of information of the Event and Personal Data as stipulated in the Terms.
GENERAL RULES
- The Organiser reserves the right to cancel or make changes to the Event. Should there be cancellations or changes, announcements will be made on event website (i.e. epic.hkstp.org), and email notification(s) will be sent to registered Participants. In the event that the Event is cancelled for whatever reason, the Organiser will not incur any liability towards any Participant arising from such cancellation.
- The Organiser reserves the right to change any matters of the Event without prior notification.
- No automated entry devices and/or programs permitted. Receipt of entry will not be acknowledged or returned. Organiser is not responsible for lost, late, illegible, stolen, incomplete, invalid, unintelligible, postage-due, misdirected, technically corrupted or garbled entry, which will be disqualified, nor Organisers be responsible in any circumstances for problems of any kind whether mechanical, human or electronic.
- Only Participants confirmed by HKSTP are eligible to participate in the Event.
- The Organiser reserves the right to refuse anyone’s entry to the Event and to request any party to cease participating in the Event in the sole discretion, if such party (i) fails to comply with any of the Terms; or (ii) is found to have behaved in an illegal or anti-social manner; or (iii) is found to have violated any of these Terms. The decision of the Organiser in this regard shall be binding and conclusive.
- The Event may be recorded and/or used for internet streaming. By participating in the Event each Participant is deemed to have provided its and undertakes to procure and ensure all Representatives have provided and their consents to the use of all their actual or simulated likeness in connection with the production, exhibition, advertising or exploitation of any film, video and /or audio recording of the Event or any element thereof in any media of whatever form throughout the world. Each Participant also agrees and undertakes to procure all Representatives to agree for being filmed through security cameras for the purpose of ensuring public security at the Event and preventing crime where applicable.
- Participant shall not use and undertake to procure and ensure all Representatives not to use the names and/or logos of the Organiser in any manner without the prior written consent of the Organiser.
- Without prejudice to the generality of the Terms, the Organiser shall not be liable for any loss, damage, cost or expense, except in the case of death or personal injury if due to any negligent act or omission on its part. Participants and all Representatives attending the Event are responsible for their own valuables and the Organiser will not be liable for any loss or damage to any personal property brought to the Venue.
- If any provision contained in the Terms is found to be invalid or unenforceable by any court, the invalid or unenforceable provision shall be severed or amended in such a manner as to render the rest of the provision(s) and remainder of these Terms shall remain valid and enforceable.
- Each Participant shall be fully responsible for all acts carried out by all Representatives in the Event.
- Any failure or delay on the part of the Organiser to enforce any of the Terms shall not constitute a waiver of any of its rights hereunder.
- The Terms may be subject to change from time to time. Please visit the Organiser’s website epic.hkstp.org from time to time for any updates.
- Interpretation of any of the Terms is the sole prerogative of the Organiser. All decisions by the Organiser regarding the interpretation of the Terms and any issues arising from the Event shall be binding and conclusive on all Participants.
- The Terms shall be interpreted and construed in accordance with the laws and regulations of the Hong Kong Special Administrative Region of the People’s Republic of China and any disputes shall be subject to the non-exclusive jurisdiction of the courts of Hong Kong.
- Any person who is not a party to the Terms shall not have any right under the Agreements (Right of Third Parties) Ordinance (Cap. 623) of the Hong Kong laws to enforce any provisions of the Terms.
Additional Terms in relation to Contestant
Background
By participating in the Event, each semi-finalist (“Semi-Finalist”) shall be deemed to have agreed to the following additional terms and conditions (the “Terms”).
Capitalized terms used herein shall have the same meanings assigned to them in the Terms which can be found at https://epic.hkstp.org/.
For the avoidance of doubt, these additional terms and conditions shall form part of the Terms which shall remain binding on each Semi-Finalist.
Travel Arrangements
The Organiser will provide the following travel arrangements (“Travel Arrangements”) for one representative of each Semi-Finalist (“Designated Representative”) :
- One single-bedroom for up to 6 nights at a hotel designated by the Organiser; and
- One round-trip economy class (or equivalent) air ticket from an airline chosen by the Organiser, between the city where the Designated Representative resides and Hong Kong. The return journey must be to the same departure airport - split-city or different airport arrangements are not available.
- The Organiser will only arrange economy class (or equivalent) air tickets. Any upgrades to business or first class will not be covered and must be arranged by the Designated Representative at their own cost.
- Any connecting flights or stopovers beyond the standard routing will not be covered by HKSTP and must be arranged by the Designated Representative at their own expense.
- The Organiser shall have absolute discretion to determine and specify the Travel Arrangements. The Organiser shall also have the final authority to decide the nature, scope, and components of any Travel Arrangements, and no alternative arrangements shall be offered unless expressly approved by the Company in writing.
The provision of the Travel Arrangements is subject to all of the following conditions:
- Hong Kong Four Seas Tours Ltd (“Travel Agent”) shall be the sole travel agent to handle the Travel Arrangements;
- Each Semi-Finalist is required to complete a form provided by Organiser with particulars of the Designated Representative. Each Semi-Finalist shall ensure and warrant that it has obtained all necessary consents from the Designated Representative before providing such Designated Representative’s Personal Data (defined below) to Organiser for the purpose of forwarding the same to the Travel Agent to make the Travel Arrangements; The said form shall be completed on or before 24 September 2025, failing which, HKSTP will not be able to provide any of the Travel Arrangements for such Designated Representative and such Semi-Finalist will need to make its own travel arrangements for the Designated Representative;
- The Travel Arrangements are subject to availability and Organiser does NOT guarantee that it and/or the Travel Agent will be able to provide any or all of the Travel Arrangements for each Designated Representative. Without prejudice to the generality of other provisions of the Terms, each Semi-Finalist and its Designated Representative will not be compensated whatsoever if the Organiser is not able to provide any of the Travel Arrangements;
- Organiser will not be responsible for any costs which fall outside of the Standard Travel Arrangements and each Semi-Finalist and/or its Designated Representative will be solely responsible for any such costs; and
- For the avoidance of doubt, Travel Arrangements are not available to any other representatives and/or employees of any Semi-Finalist.
EPIC Week
Subject to availability, each Semi-Finalist (to be represented by its representative EPIC Week Representative (defined below)) may participate in the following arrangements provided by Organiser during 3 to 7 November 2025 (“EPIC Week”):
- EPIC Week may include (1) a series of educational talks, Science Park tour, business & investment matching, Hong Kong FinTech Week & StartmeupHK Festival 2025 and networking opportunities; (2) Hong Kong experience activity (Happy Wednesday); and (3) a day trip to Greater Bay Area (“GBA Day Tour”) . Both Hong Kong experience activity and GBA Day Tour are optional; however, only the EPIC Week Representative may join the activity and/or GBA Day Tour.
- Each Semi-Finalist may designate one representative (“EPIC Week Representative”) to join the EPIC Week and it must provide all information (including Personal Data) of the EPIC Week Representative, as required by Organiser, by 31 August 2025 for . Failing which, the EPIC Week Representative may not be able to participate in all or part of the EPIC Week; and
- Each Semi-Finalist shall ensure that it has obtained all necessary written consents from the EPIC Week Representative to provide his/her Personal Data to Organiser and its appointed event agency (WOW Event Management Group Limited) (“Event Agent”) for the purposes of registration of the Travel Arrangements ; communication between the Organiser and the EPIC Week Representative in relation to the Travel Arrangements including without limitation messages with WhatsApp, WeChat, LinkedIn, Email; survey to collect feedbacks of Travel Arrangements; invitation letter for China Visa Application (if applicable). In addition, each Semi-Finalist shall procure its Semi-Finalist to provide the Organizer with a written consent promptly when required by the Organiser, in the format as designated by the Organiser, for the purpose of confirming his/her consent mentioned in this clause.
- Each EPIC Week Representative who joins the GBA Day Tour must have a valid visa or Home Return Permit or other required documents for the purpose of entering Mainland China. Each EPIC Week Representative is fully responsible to obtain his/her visa, Home Return Permit or other required documents.
- Each Semi-Finalist may be filmed or photographed while participating in the Programme and the Organiser and/or the Organising Partner may collect photographs, audio-visual footage, videos, comments, and any other record of Participants’ participation and deliverables.
Representation and Warranties
Without prejudice to the generality of any other provisions of the Terms, by proceeding further with the Event, each Semi-Finalist represents, warrants and undertakes the followings :
- All information provided to Organiser in relation to the Event (including any information of all Designated Representative; EPIC Week Representative; and/or other representatives (collectively “Representatives”)) is complete, accurate and truthful;
- Each Semi-Finalist’s Representatives are duly authorized to represent such Semi-Finalist;
- It has obtained all necessary consent from all Representatives to provide their Personal Data to Organiser for the corresponding purposes as stated in the Terms;
- It has obtained all necessary consents, permits and licences to accept the Travel Arrangements and the EPIC Week and such acceptance shall not constitute any violation of its internal rules and regulations or any laws of the jurisdictions in which the Semi-Finalist conducts its business activities;
- All Representatives have read and agreed to the Terms (including these additional terms stated herein) and each Semi-Finalist will, upon request by the Organiser, provide all evidence to Organiser’s satisfaction, that any such Representatives have in fact read and agreed to the Terms; and
- It shall and shall procure all Representatives to fully comply with all laws and regulations appliable to the Terms of the Event.
- Each Semi-Finalist shall arrange travel insurance for its Representatives for the purpose of participating in the EPIC Week from 3 – 7 Nov 2025 (including both the Hong Kong and Mainland China sessions, if applicable.)
Limitations of Liability and Release
Without prejudice to any provisions of the Terms, each Semi-Finalist and each Semi-Finalist warrants and represents that all its Representatives acknowledge and agree to the followings :
- The Organiser, its affiliates, divisions, subsidiaries, and all of their respective officers, directors, employees, contractors, representatives and agents (collectively the “Released Parties”) will have no liability whatsoever for, and will be released and held harmless by any Semi-Finalist and all its Representatives for any claims, liabilities, or causes of action of any kind of nature for any injury, loss or damages of any kind including direct, indirect, incidental, consequential or punitive damages to person, including without limitation disability or death. Without prejudice to the generality of the foregoing, all or any part of the Travel Arrangements and EPIC Week are provided on an “as-is” basis without warranty or representation of any kind, either express or implied, including but not limited to, the implied warranties, representations and merchantability, fitness for a particular purpose, and non-infringement;
- The Organiser shall not be responsible for any actions or services provided by the Travel Agent; and the Event Agent.
- Without prejudice to the generality of the foregoing, each Semi-Finalist and all its Representatives agree to participate in/join any of the Travel Arrangements and/or EPIC Week at their own risks and assume full responsibility for any and all injuries, losses, damages, liabilities, costs and expenses that they may suffer or incur as a result of or arising from their participations in the Travel Arrangements and/or EPIC Week. Each Semi-Finalist and all its Representatives agree to waive and release any and all claims or causes of action that they may have against the Organiser and the Released Parties.
Indemnification
Each Semi-Finalist agrees that it will indemnify and hold the Organiser and Released Parties harmless on demand in full from and against all claims, actions, liabilities, costs, expenses, losses or damages (including but not limited to consequential losses, loss of profit and loss of reputation and all interest, penalties and legal and other professional costs and expenses) suffered or incurred by the Organiser arising from or relating to (directly or indirectly) any breach or non-performance or non-observance of any terms, undertakings, warranties or representations under the Terms by the Semi-Finalist or any of its Representatives.
Personal Data
“Personal Data” shall have the meaning as defined in Personal Data (Privacy) Ordinance (Cap. 486) of the laws of Hong Kong.
Each Semi-Finalist is deemed to have read and agreed to the HKSTP’s privacy policy (“Privacy Policy”) (which can be found at https://www.hkstp.org/en/privacy-policy) and each Semi-Finalist undertakes to ensure each of its Representatives has read and agreed to HKSTP’s Privacy Policy before disclosing his/her Personal Data to the Organizer.
Other Terms
- Each Semi-Finalist acknowledges and agrees that, in addition as being a Semi-Finalist, it shall remain as a “Participant” as defined in the Terms.
- Organiser reserves the right to make further amendments to the Terms at its absolute discretion.
- Organiser reserves the right to change any of the Travel Arrangements and EPIC Week.
- No third party will have any rights under the Contracts (Right of Third Parties) Ordinance (Cap.623) of the law of Hong Kong SAR to enforce or enjoy the benefit of any of the Terms.
- The Terms constitute the entire agreement among the parties with respect to all matters in relation to the Event (including without limitation the Travel Arrangements and EPIC Week Arrangements) and supersede all prior agreements and understandings, oral or written, with respect of the Event.
Terms in relation to Audience
COMPETITION OVERVIEW
Welcome to the Elevator Pitch International Competition (“Event”)! The Event is organised by the Hong Kong Science and Technology Parks Corporation (the "Organiser") and will be held on Kai Tak Cruise Terminal (“Cruise Terminal”) or a virtual event platform.
You are invited to join the Event as an audience of the Event (“Audience”) who will, amount other things, be receiving certain information from the Organiser for the purpose of attending the Event on Cruise Terminal or viewing the virtual live programme of the Event on 7 Nov 2025 (the “Purposes”).
Set out below are the terms (the “Terms”) which apply to you as an Audience. Such Terms may be further updated, revised and supplemented from time to time by the Organiser.
The latest version of the Terms can be found at https://epic.hkstp.org/
In interpreting these Terms, words importing a gender include any other gender. The latest version of the Terms can be found at the Organiser’s website epic.hkstp.org.
By proceeding further with the registration of the Event and/or participating in the Event, you are deemed to have accepted and agreed with the Terms.
ELIGIBILITY AND REGISTRATION FOR THE EVENT
- All registration to be an Audience shall be by invitation only and such invitation is not transferrable.
- To register as an Audience, you have to complete a registration form during the period from 12 Sep 2025 to 6 Nov 2025. The personal data collected through the registration will be disclosed to the Organiser for the purposes as stated on such form.
- PRIOR TO REGISTRATION FOR THE EVENT, YOU MUST AGREE WITH AND PROVIDE YOUR CONSENT AND ACCEPTANCE TO THE TERMS. IF YOU ARE NOT IN AGREEMENT WITH THE TERMS, PLEASE DO NOT REGISTER FOR THE EVENT.
- By registering for the Event as an Audience and proceeding further, you are deemed to have agreed to comply with and accepted the Terms.
- Subject to the Terms, business participant (“Business Entity”), such as company, may also proceed with the registration. For the avoidance of doubt, the Terms are equally binding on all Business Entities.
- “You” or “Audience” means the Business Entity and/or the respective Business Representative (as defined below).
- Business Entity must designate one individual member as the “Business Representative” for contact, other administrative purposes and representing the respective Business Entity in the Event. The Business Representative will be responsible for submitting all information on behalf of and representing the respective Business Entity. Any individual who is employed by a Business Entity may not register as an Audience in his or her individual capacity.
- Without prejudice to the generality of the Terms as a Business Representative, you represent and warrant to the Organiser that you, as the Business Representative, (1) are a duly authorized representative of the Business Entity, and are submitting all information on behalf of and representing such Business Entity; and (2) have obtained all necessary approvals from the Business Entity to register with the Event as an Audience pursuant to the Terms, including but not limited to all permission to submit any information of the Business Entity to the Organiser. If you have any questions about such authority and permissions, you must clarify with your Business Entity before registration.
REPRESENTATIONS AND WARRANTIES
Without prejudice to the generality of the Terms, by proceeding with the registration as an Audience, You represent, warrant and undertake as follows:
- all information provided in the registration form and in relation to the Event is complete, accurate and truthful;
- You will refrain from communicating or disseminating to any third party the contents of any information you receive (verbally or written) in relation to the winners, entries, finalists or any other aspect of your participation in the Event without the Organiser’s prior written consent;
- You will ensure that any information (including but not limited to Confidential Information (as defined below)) given to You is protected from unauthorized disclosure;
- (for Business Entity), the Business Representative (a) is a duly authorized representative of the respective Business Entity; (b) has obtained all necessary corporate and other approvals from the Business Entity to register as an Audience and agree to be bound by the Terms; and (c) has provided consent for You to disclose his/her Personal Data (defined below) to the Organizer for the purpose of facilitating registration of the Event.
- You shall duly observe and comply with all laws and regulations applicable to the Event or the Terms.
CONFIDENTIAL INFORMATION
- In the Terms, “Confidential Information” means : any information provided by the Organiser in relation to the Event, irrespective of whether such information is in writing or otherwise (including but not limited to print, audio or electronic) and whether disclosed before or after the date of your registration as an Audience to the Event, which shall include, without limitation, information received by You in connection with the Event in any media (such as print, audio or electronic), any and all notes, memoranda, lists, systems, software, records, data, formulae, source code, databases, computer models and other kinds of models, relating to the operations, business policies and procedure, financial information, performance results of business activities, proprietary concepts, software or hardware products, customers profiles or other customer, supplier or business partner information. Such information may be the property of other participants of the Event.
- In consideration of Organiser agreeing to accept your registration as an Audience, You agree and undertake that the Confidential Information shall only be used solely for the Purposes.
- Except as expressly provided hereunder or required by applicable laws or regulations, You shall refrain from:
- divulging, reproducing, summarizing and/or distributing Confidential Information other than in connection with obtaining professional advice in respect of the Event;
- reverse engineering, decompiling or disassembling any software code and/or pre-release hardware devices which form part of the Confidential Information; and
- using or applying the Confidential Information otherwise than for the purposes directly arising from or in relation to the Event.
- If at any time You are aware of any facts or circumstances then subsisting which would or might result in any unauthorized use or disclosure of the Confidential Information or any breach of your obligations under the Terms, you shall forthwith notify and consult the Organiser and shall take such steps as may be requested by the Organiser to prevent and/or remedy the same.
- Upon request of the Organiser, You shall immediately return to the Organiser all originals, copies, reproductions and summaries of Confidential Information, materials pertaining thereto and all extracts, memoranda, notes and other writings thereof in your possession, custody or control which may be in a physical form or stored by electronic means or otherwise and you shall expunge all Confidential Information from any computer, word processor or other device containing such information. Alternatively, the Organiser shall be entitled to request you to provide a written certification that the same have been destroyed or permanently erases save to the extent where you are required to retain any such Confidential Information by any applicable laws, rules or regulations or by any competent judicial, governmental, supervisory or regulatory body but not otherwise.
- No disclosure of the Confidential Information shall be made by any Audience to a third party without the prior written consent of the Organiser.
- All Confidential Information (whether or not developed or modified by You) is and shall remain the property of the Organiser and/or its author. The disclosure of any Confidential Information by the Organiser does not constitute a grant of any express or implied right to you to or under any patents, copyrights, trademarks, or trade secret information except as otherwise provided herein or under a separate written agreement. The Organiser reserves without prejudice the ability to protect its rights under such patents, copyrights, trademarks, or trade secret.
- You acknowledge that the monetary damages may not be a sufficient remedy for unauthorized disclosure of the Confidential Information and that the Organiser shall be entitled, without waiving any other rights and remedies, to equitable relief and injunctive relief as may be deemed proper by a court of competent jurisdiction.
- You agree to comply with laws that are applicable to the Confidential Information.
- You acknowledge and agree that the Organiser does not provide any representation or warranty whatsoever as to the accuracy or completeness of the information which has been or will provided, including without limitation, the Confidential Information.
LIMITATIONS OF LIABILITY AND RELEASE
The Organiser, its affiliates, divisions, subsidiaries, and all of their respective officers, directors, employees, contractors, representatives and agents (collectively the “Released Parties”) will have no liability whatsoever for, and will be released and held harmless by any Audience for any claims, liabilities, or causes of action of any kind or nature for any injury, loss or damages of any kind including direct, indirect, incidental, consequential or punitive damages to persons, including without limitation disability or death. Without prejudice to the generality of the foregoing, everything in connection with the Event is provided “as is” without warranty of any kind, either express or implied, including but not limited to, the implied warranties and merchantability, fitness for a particular purpose, and non-infringement.
You are responsible for your own valuables and the Organiser will not be liable for any loss or damage to any personal property brought to the Venue.
INDEMNIFICATION
Each Business Entity agrees that it shall indemnify and hold the Organiser and the Released Parties harmless on demand in full from and against all claims, actions liabilities, costs, expenses, loss or damage (including but not limited to consequential losses, loss of profit and loss of reputation and all interest, penalties and legal and other professional costs and expenses) suffered or incurred by the Organiser arising from or relating to (directly or indirectly) any breach or non-performance or non-observance of any terms, undertakings, warranties or representations under the Terms by the Business Entity or its Business Representative.
USE OF PERSONAL INFORMATION
Any Personal Data collected from You in relation to the Event shall be used, stored, or retained in accordance with the Terms and the privacy policy of the Organiser (“Privacy Policy”) which shall be found in the following website https://www.hkstp.org/en/privacy-policy/.“Personal Data” shall have the meaning as defined in the
Personal Data may also be collected through and/or stored at our external registration platform, EventXtra. The privacy policy of EventXtra (the “EX Privacy Policy”) may be applicable to any information collected through or stored at EventXtra. You must agree to the EX Privacy Policy prior to the registration of the Event. By registering the Event you are deemed to have agreed with the EX Privacy Policy The EX Privacy Policy can be found at https://eventxtra.com/privacy-policy/.
Personal Data may be transferred to outside of Hong Kong.
In no event will you be compensated whatsoever for any use of information of the Event and Personal Data as stipulated in the Terms.
PUBLICITY
You agree that the Organiser may use your name, likeness (including but not limited to photos, pitch videos, photo capture, video capture of the Event) for the purpose of promoting and/or marketing the Event without cost.
ARRANGEMENTS DURING THE EVENT
Without prejudice to the generality of other provisions of the Terms, the Organiser shall not be responsible for making or providing any arrangements related to travel, accommodation, hospitality, visa procurement, or any other logistical support in connection with your visit to Hong Kong or participation in the Event. Save and except those agreed to be provided by the Organiser in writing (subject to the corresponding terms and conditions), you are fully responsible for all such arrangements.
You are expected to follow the Organiser’s directions during the Event and You agreed that You shall be fully responsible for any costs or damages caused by Your failure to follow such directions.
GENERAL RULES
- The Organiser reserves the right to cancel or make changes to the Event. Should there be cancellations or changes, announcements will be made on event website (i.e. epic.hkstp.org), and email notification(s) will be sent to registered Audience. In the event that the Event is cancelled for whatever reason, the Organiser will not incur any liability towards you arising from such cancellation.
- The Organiser reserves the right to change the programme details of the Event without prior notification.
- Only Audience whose registration havs been confirmed can participate in the Event as an Audience.
- The Organiser reserves the right to refuse anyone’s entry to the Event and to request any person to cease participating in the Event if in the sole discretion of the Organiser, such party (i) fails to comply with any of the Terms; or (ii) is found to have behaved in an illegal or anti-social manner; or (iii) is found to have violated any of these Terms; or (iv) fails to follow/comply with any directions/instructions/requests of the Organiser during the Event. The decision of the Organiser in this regard shall be binding and conclusive.
- The Event may be recorded and/or used for internet streaming. By participating in the Event you are deemed to have provided your consent to the use of your actual or simulated likeness in connection with the production, exhibition, advertising or exploitation of any film, video and /or audio recording of the Event or any element thereof in any media of whatever form throughout the world. You also agree to being filmed/recorded through security cameras for the purpose of ensuring public security at the Event and preventing crime where applicable.
- You shall not be permitted to use the names and/or logos of the Organiser in any manner without the prior written consent of the Organiser.
- If any provision contained in the Terms is found to be invalid or unenforceable by any court, the invalid or unenforceable provision shall be severed or amended in such a manner as to render the rest of the provision(s) and remainder of these Terms shall remain valid and enforceable.
- Any failure or delay on the part of the Organiser to enforce any of the Terms shall not constitute a waiver of any of its rights hereunder.
- The Terms may be subject to change from time to time. Please visit the Organiser’s website epic.hkstp.org from time to time for any updates.
- No third party will have any rights under the Contracts (Right of Third Parties) Ordinance (Cap.623) of the law of Hong Kong SAR to enforce or enjoy the benefit of any of the Terms.
- Interpretation of any of the Terms is the sole prerogative of the Organiser. All decisions by the Organiser regarding the interpretation of the Terms and any issues arising from the Event shall be binding and conclusive on all Participants.
- The Terms shall be interpreted and construed in accordance with the laws and regulations of the Hong Kong Special Administrative Region of the People’s Republic of China and any disputes shall be subject to the non-exclusive jurisdiction of the courts of Hong Kong.
